Whether your business is in construction, cosmetics or cars (and everything in between!) the chances are that every day you will use some kind of project management tool. Be it sticky notes all over a cupboard or an off the shelf app, all businesses need to keep track of what’s going on and where. Let’s be honest, it can all get a bit chaotic, but it doesn’t need to. We build customized project management apps and software which take care of all the hard work for you, so you can concentrate on what’s really important – making your business the best it can be!
What is Project Management Software
Ultimately whatever you need it to be! But at it’s core a well designed project management tool should encourage effective collaboration and keep track of progress, while clearly defining individuals or departments tasks and responsibilities. At YOPLA we work with you to establish exactly what that looks like for your business so that we can build a logical, intuitive system which is simple to follow and specific to your requirements.
Some companies find that integrating checklists into their app works well for ensuring that important steps aren’t missed, while others like the option to upload documents at specific points or allocate people to certain jobs within a project. Even within the same industries the way individual businesses operate can be staggeringly different.
Off the shelf solutions require businesses to adapt to use them; we’ve found that simply doesn’t work. We build project management solutions around the way you already do things so they’re readily incorporated and accepted by users, making a real difference to the way businesses run.
So what are the benefits?
Better Collaboration
75% of project specialists believe that the use of project collaboration tools will increase productivity. Particularly when projects are managed over multiple departments it can be extremely difficult to communicate effectively. By keeping everything in a centralised place everybody involved can easily check project status and assign tasks accordingly. No more crossed emails or chasing Joe around the building – its all managed within the app!
Remote Working
The last few years have seen a lot of changes in how businesses operate with many staff now opting for flexible hours or work from home days. Effective project management tools enable productivity to be unaffected as updates can be made and seen from literally anywhere. Customers experience is seamless and employees are unrestricted by when and where they can work.
Effective Delegation
Many projects require considerable input from multiple parties. This can cause confusion as to responsibilities and in many cases tasks either being duplicated or missed entirely. Custom project management software prevents this by enabling managers to assign roles or duties to specific individuals ensuring that all elements have been completed by the necessary people. It’s simple to check on the status of a job or project, and identify where resources need to be allocated.
Risk Mitigation
If projects aren’t managed with the right tools there’s no real visibility as to how they’re being completed. This means that if there are key person dependencies, or corners being cut it’s unlikely you’ll know about them. By identifying tracks you’re setting out processes that can be followed time and time again meaning that everybody involved has a clear understanding of expectations and delivery. If you have unexpected absence or increase in orders you know where there are potential bottle necks and you can plan for them in advance.
Successful businesses use great tools, and here at YOPLA we’re here to make sure that your software is supporting you in being the very best you can be. Ge in touch today to have a chat about custom project management software and how we can build your business exactly what it needs to thrive.
